In order to be able to publish your free/busy information, you need a default search location in the Search location. This is a global setting and applies to all contacts unless the contact contains a different Free/Busy URL.
The Search location path tells Outlook where to look for other people's free/busy information. Use your alias (part in front of the of your email address) as the file name. The Publish at my location file path is the location Outlook uses to publish your free/busy information. The " Publish at my location:" box needs to be checked to enable free/busy publishing for non-Exchange accounts. I don't recommend reducing the frequency below every 15 minutes (and higher is better, if you aren't updating your calendar frequently).
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You can also tell Outlook how often to update the free/busy information. Publish only as far forward as necessary as the free/busy file can be huge. You may want to publish a longer period, especially since 2 months equals "this month and next month" not 60 days forward. The dialog box contains a field for the number of months of free/busy information is to be published. In Outlook 2007 and older, you can access the Free/Busy publishing options via Tools, Options, Preferences Tab, Calendar Options, Free/Busy Options (Exchange Server users will need to click Other Free/Busy. In Outlook 2010 and newer, access the Free/Busy publishing options from File, Options, Calendar, Free/Busy Options.
The dark gray row across the top shows the time periods that are available/unavailable for all attendees combined.ġ is the free/busy from your own (the organizer) calendar.Ģ gets the Free/Busy from an Internet Free/Busy address.ģ shows Free/Busy is not available for this person.Ĥ uses published Exchange server Free/Busy. When Free/Busy is not available, the time line displays only hash marks (rows at #3).
When there are no appointments, the time line is grey during non-working hours and white in working hours. When you create a meeting invitation and look at the scheduling page, if Outlook can find Free/Busy for an attendee, it displays it with blue and grey blocks (Row 1 & rows at #4).
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